Executive Assistant
Job No:
138687
Location:
Medicine Hat, Alberta
- Excellent opportunity for an Executive Assistant to join a leading organization!
- Work within a collaborative and driven team environment.
- Take advantage of this excellent opportunity to earn a competitive salary plus a wide range of benefits!
About the Organization
Methanex is the world's largest supplier of methanol to major international markets in North America, Asia-Pacific, Europe and Latin America. Methanol can be found in products from windshield washer fluid to recyclable plastic bottles, plywood floors to paint, silicone sealants to synthetic fibers. The energy sector is one of the most rapidly growing markets for the use of Methanol and greatly relies on the expertise and commitment of Methanex as their trusted supplier.
With the care of the environment as the root of their business, Methanex is a Responsible Care® company committed to the safe, ethical and environmentally sound management of the chemicals it makes and uses. Responsible Care® is an ethic established by the Chemical Industry Association of Canada (CIAC). The Responsible Care® ethic is an integral part of Methanex’s global commitment to ensuring the well-being of all stakeholders, wherever Methanex does business.
About the Opportunity
Methanex is currently seeking an experienced Executive Assistant to join our team in Medicine Hat, Alberta, on a full-time basis.
The Executive Assistant role provides support to the Plant Manager, Stakeholder Relations Manager and the Site Management Team members at Methanex Medicine Hat. The incumbent ensures all required business administration needs are met for the efficient operation of the Plant Managers’ office, Stakeholder Relations team, Senior VP Manufacturing and Senior Advisor Projects. The incumbent also provides support to other areas of the business on an as-needed basis as it relates to the Administration building.
Your other responsibilities in this role will include:
- Preparing and/or overseeing the development of various reports and updates on the Plant Manager’s behalf.
- Ensuring the weekly bulletin information is gathered, assembled, and distributed by 4 pm every Tuesday.
- Preparing and maintaining Site Management Team agendas, minutes, action logs and business in a timely manner.
- Managing the Plant Manager’s calendar to ensure proactive focus on management of appointments, deliverables, agendas and other business requirements of the Plant Manager.
- Providing administrative support to the Site Management Team, as required.
- Processing expense reports and travel arrangements.
- Monitoring/managing associated budget lines for the department.
- Participating in and is a valued member of the Medicine Hat Plant Emergency Organization as the “Scribe” with the Incident Command System.
- Managing and facilitating visits and meetings by global teams/visitors.
- Providing administrative support for internal and external stakeholder meetings, visits, tours and events, including preparation of agendas, minutes, action logs and other documents as required.
- Developing correspondence (letters, reports, graphs, schedules, etc.).
- Administering the Medicine Hat and Stakeholder Relations intranet pages, Medicine Hat methanex.com webpages, and on-site digital screens, including content development.
- Administering the promotional items inventory (tracking and maintenance).
- Providing support for the development of presentations and graphic materials.
- Maintaining the digital content management on MIKE (internal site) and SharePoint as well as hardcopy filing systems.
- Providing accounting support (requisitions, budget reporting, reconciliations).
- Developing videos and taking photographs as required.
- Recording and tracking departmental training, ensuring compliance.
- Supporting the Board Report and other required reports for the Senior VP Manufacturing.
- Supporting Global Manufacturing Team (GMT) meetings, as requested.
- Maintaining supplies and service for copying machines in the Administration Building.
- Assisting with the construction and furnishing of new offices in the Admin Building.
- Managing the office stationery budget and distributing mail twice per week.
- Networking with other Methanex sites to the mutual benefit of all sites.
- Organizing and participating in higher-level Computer Training, including in Microsoft Excel, Word, Power Point, and Publisher as well as advanced Outlook training.
- Providing back-up coverage for the site receptionist, as required.
- Effectively communicating current activities and policies
- Ensuring implementation of and compliance with all Methanex HR policies and procedures, including performance optimization.
- Assisting designated legislative compliance contact person with responsibility for ensuring legislation in area of expertise is complied with and proposed changes/updates communicated, including provincial and federal lobbyist reporting for Stakeholder Relations.
- Contributing to the organizational vision of Global Methanol Leadership and as a team member, demonstrating the core values of integrity, trust, respect, and professionalism.
- Conducting all business in a manner which supports the Responsible Care® ethic.
In order to qualify for this role, you will need at least 3 years of experience working in an Administrative Assistant role, along with an Administrative diploma from a recognized post-secondary institution. An equivalent combination of education and experience may be considered.
You'll also need the following accreditation, knowledge and experience:
- Exceptional written and verbal communication skills.
- Advanced proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, Publisher) and Adobe (Acrobat, Photoshop).
- Understanding and experience related to government and public relations, and social responsibility are preferred.
As our ideal candidate for this role, you'll join us with the following competencies:
- Detail-oriented with outstanding organization, prioritization, planning and time management skills.
- Flexibility and willingness to work in a busy, team-oriented environment, assisting in other areas when workload permits.
- Always willing to assist, guide and learn from fellow peers.
- Exceptional written and verbal communication and listening skills.
- A self-starter that is a fast learner and adaptable to change.
- Discreet and able to keep confidential information in the strictest of confidence.
- Customer-focused, dedicated to exceeding the expectations of internal and external customers.
- Demonstrated ability to develop and maintain positive relationships, as well as strong team collaboration and stakeholder relationship skills, including integrity, diplomacy and tact.
- Independently motivated and results-oriented with a demonstrated ability to consistently exceed identified goals and work effectively with minimal supervision.
- Sound judgment with the ability to make valuable recommendations based on a mixture of analysis, wisdom and experience.
- Personal commitment to ongoing self-development.
- Demonstrated respect for cultural differences.
If you have the drive, determination, and ambition to meet and exceed expectations, then we invite you to apply today!
About the Benefits
Building on our core values of integrity, trust, respect and professionalism, our corporate culture encourages communication and teamwork and rewards employees for creativity and innovation. We are also very active in supporting educational and training/development initiatives. We sponsor scholarships and co-op programs at local colleges and universities, as well as hands-on training programs at our manufacturing facilities.
In exchange for your hard work and dedication, you can expect to receive an industry-competitive salary.
Join this thriving and team-focused market leader today and expand your experience with a new challenge - Apply Now!
To apply, please complete the online application form below. Once you have answered the questions, please click NEXT, and you will be instructed to attach your resume on the following page. Please submit your resume and cover letter as a single document.
Expressions of interest must be submitted by 4 p.m. on August 6, 2021.